A hospice is a public agency, private organization, or a subdivision that: is primarily engaged in providing care to terminally ill individuals (individuals that have been certified as being terminally ill as per CMS requirements and entitled to Part A of Medicare); meets the conditions of participation for hospices; and has a valid Medicare provider agreement. Hospice care is a comprehensive set of services identified and coordinated by an interdisciplinary group to provide for the physical, psychosocial, spiritual, and emotional needs of a terminally ill patient and/or family members, as delineated in a specific patient plan of care.
Hospice services can also be provided in facilities, such as those located as a part of a hospital, nursing home, or residential facility, or as a freestanding hospice inpatient facility. All hospices must meet specific federal requirements and be separately certified and approved for Medicare participation.
Facilities in the State of New Hampshire that are licensed as a Hospice House are also required to comply with the He-P 824 Hospice House Administrative Rules. Likewise, faciltiies licensed as Home Hospice Care Providers are required to follow the Administrative Rules for He-P 823.
Before going any farther, make sure your organization has developed a site-specific Hazard Vulnerability Assessment. Use the hazards that make your facility most vulnerable to narrow in on important planning considerations.
The Wisconsin Department of Health Services has created a toolkit for Hospices. If your facility does not already have a plan in place, this would be a good place to start. This toolkit offers an overview of the requirements for HHAs, as well as some sample templates that can be used in their planning efforts. In topic areas where there was not a tool or template readily available, the toolkit offers planning worksheets that feature a list of example questions to help facilities think through relevant issues that can help them draft their plans and policies.
Just like other facilities affected by CMS requirements, Hospices are also required to have an all-hazards Emergency Operations Plan (EOP). This plan must be reviewed and updated annually. The EOP must:
Along with an all-hazards Emergency Operations Plan, hospices are required to develop and implement policies and procedures relevant to the HVA, EOP, and the Communications Plan (see below). These policies and procedures are required to be reviewed and updated annually.
At a minimum, the policies and procedures must address the following:
The facility must also develop and maintain a Communications Plan that complies with federal, state, and local laws and must be reviewed and updated at least annually.
The communication plan must include all of the following:
The following are additional requirements for inpatient hospice care facilities only.
The policies and procedures must address the following:
Training
The hospice must do all of the following:
Testing
The hospice must conduct exercises to test the emergency plan at least annually. The hospice must do the following:
The National Association for Home Care & Hospice has developed an Emergency Preparedness Packet. Even though this resource was developed prior to the CMS Emergency Preparedness Rule, it contains good information and resources for Home Care and Hospice providers, such as information on HVAs, preparedness assessments, the Incident Command System, Business Continuity Planning, and Memorandums of Understanding.