An Ambulatory Surgical Center is any distinct entity that operates exclusively for the purpose of providing surgical services to patients not requiring hospitalization in which the expected duration of services would not exceed 24 hours following an admission.
In the State of New Hampshire, Ambulatory Surgical Centers are also required to follow HE-P 812 Administrative Rules.
Before going any farther, make sure your organization has developed a site-specific Hazard Vulnerability Assessment. Use the hazards that make your facility most vulnerable to narrow in on important planning considerations.
The Wisconsin Department of Health Services has created a toolkit for Ambulatory Surgical Centers. If your facility does not already have a plan in place, this would be a good place to start. This toolkit offers an overview of the requirements for ASCs, as well as some sample templates that can be used in their planning efforts. In topic areas where there was not a tool or template readily available, the toolkit offers planning worksheets that feature a list of example questions to help facilities think through relevant issues that can help them draft their plans and policies.
Every facility's Emergency Operations Plan (EOP) must be based on a documented facility-specific risk assessment, use an all-hazards approach, and must be updated at least annually.
The EOP must include strategies for addressing emergency events that are described in the risk assessment.
Ambulatory Surgical Center EOPs must also address the patient population, the type of services the facility has the ability to provide in an emergency, and the facility's Continuity of Operations Plan (including delegations of authority and succession plans.)
There must also be a documented process for cooperation and collaboration with local, state, and federal emergency preparedness officials' efforts to maintain an integrated response during a disaster or emergency situation. This process should also include documentation of the efforts of the ASC to contact these officials and its participation in collaborative and cooperative planning efforts.
Policies and procedures must be based on the emergency plan, risk assessment, and the communication plan for the Ambulatory Surgical Center, and they must be reviewed and updated annually.
Policies and procedures are required to address the following:
ASCs are required to develop and maintain a Communication Plan that is compliant with all local, state, and federal laws. It must also be reviewed and updated at least annually.
The Communication Plan must include all of the following:
An Ambulatory Surgical Center's Communication Plan does not require:
Facilities are also required to maintain a training and testing program. This program must be reviewed annually.
Training
Ambulatory Surgical Centers must provide initial training in emergency preparedness policies and procedures to all new and existing staff, individuals providing on-site services under arrangement, and volunteers, consistent with their expected roles. An additional emergency preparedness training must be offered at least annually to all staff, volunteers, and other individuals providing services. The annual training must be documented and demonstrate staff knowledge of the facility's emergency operations plan.
Testing
In addition to an initial and annual staff training, ASCs are required to conduct exercises to test the emergency plan at least annually.
Facilities must analyze the facility's response to and maintain documentation of all exercises and drills, in addition to real-world events that activate the facility's Emergency Operations Plan. The plan should be revised as needed based on the outcomes of these events and exercises.